Booking Software & CRM for Service Businesses. Built Your Way.
More than just a booking system—ClientFlow is the complete backend for your website. Manage bookings, clients, and payments with a powerful REST API, all in one place. The Calendly & Square alternative with no limiting widgets. Full control over your data and customer experience.
How It Works
Three Steps to Get Started
From sign-up to your first booking in minutes, not weeks.
Set Up Your Backend
Create your account and configure your business in minutes. Define your services, set pricing, and customize availability.
Connect Your Website
Integrate with our REST API or let us build you a custom website. Full control, no limiting widgets.
Start Taking Bookings
Go live and manage everything from one dashboard. Real-time sync keeps your site and backend in harmony.
Who Uses ClientFlow?
If you're using Calendly, Square Appointments, Wix Bookings, or Acuity—but frustrated by limited customization and clunky widgets—ClientFlow gives you the control you deserve.
Photographers & Videographers
Wedding photographers, portrait studios, event videographers, and commercial shooters.
Common Challenges
- Juggling multiple shoots across different venues and dates
- Managing client contracts, shot lists, and delivery timelines
- Tracking deposits, final payments, and print orders
How ClientFlow Helps
Manage your entire photography business from inquiry to final gallery delivery. Track bookings by shoot type, automate client communication, and never double-book a wedding again.
Consultants & Coaches
Business consultants, life coaches, career advisors, and executive mentors.
Common Challenges
- Scheduling discovery calls across multiple time zones
- Tracking client progress and session notes over months
- Managing recurring sessions and package renewals
How ClientFlow Helps
Build deeper client relationships with organized session history, notes, and progress tracking. Let clients book directly into your calendar while you focus on delivering transformational results.
Fitness & Wellness Professionals
Personal trainers, yoga instructors, nutritionists, and wellness coaches.
Common Challenges
- Managing class schedules alongside one-on-one sessions
- Tracking client fitness goals and progress over time
- Handling membership renewals and package expirations
How ClientFlow Helps
Focus on transforming lives, not managing spreadsheets. Track client journeys, schedule sessions, and manage memberships all in one place. Your clients book when it works for them.
Home Service Providers
Cleaners, contractors, landscapers, handymen, and property managers.
Common Challenges
- Coordinating jobs across multiple locations daily
- Providing accurate quotes and tracking job completion
- Managing recurring service appointments and reminders
How ClientFlow Helps
Run your home service business like a pro. Schedule jobs, track customer addresses and preferences, and build a loyal client base with reliable, organized service delivery.
Beauty & Grooming Professionals
Hair stylists, barbers, makeup artists, estheticians, and nail technicians.
Common Challenges
- Managing back-to-back appointments with tight timing
- Tracking client preferences, color formulas, and history
- Reducing no-shows and last-minute cancellations
How ClientFlow Helps
Keep your chair filled and your clients happy. Remember every client's preferences, send automatic reminders, and build a loyal clientele that books again and again.
Educators & Tutors
Private tutors, music teachers, language instructors, and online course creators.
Common Challenges
- Scheduling lessons around students' varying availability
- Tracking student progress and curriculum completion
- Managing group classes alongside private sessions
How ClientFlow Helps
Spend more time teaching and less time scheduling. Track each student's progress, manage lesson plans, and let students book sessions that fit their learning schedule.
Why Switch from Calendly, Square, or Wix?
Those tools embed widgets on your site. ClientFlow gives you a full API to build exactly what you want—your design, your brand, your rules.
Everything You Need to Run Your Business
From booking management to payment processing, ClientFlow gives you all the tools to manage your service business—plus full API access to build custom experiences.
Booking Management
Streamline your appointment scheduling with our intuitive booking system. Track inquiries, confirmed bookings, and completions all in one place.
Calendar View
See all your bookings in a calendar format
What You Get
- Calendar view to see all bookings at a glance by day, week, or month
- Track booking dates, amounts, and link services directly to each appointment
- Add detailed notes and requirements for every booking
- Create invoices directly from bookings with one click
- Update booking status between inquiry, booked, completed, or cancelled
Client Database
Keep all your client information organized in one centralized database. Access contact details, booking history, and preferences instantly.
Centralized Records
All client data in one searchable location
Booking History
View complete booking timeline for each client
Client Information
- Store full contact details including name, email, and phone for every client
- View complete booking history and track customer relationships over time
- Quick search and filtering to find clients instantly
- See client stats including total bookings, completed, and total spent
Service Management
Create and manage your service offerings with flexible pricing and duration options. Bundle services into packages for special deals.
Service Catalog
Define all your services with descriptions and pricing
Package Bundles
Combine multiple services into discounted packages
Service Features
- Customizable service names, descriptions, with flexible duration and pricing options
- Create service packages by bundling multiple offerings into discounted deals
- Update pricing anytime and track which services are most popular
- Add images and detailed descriptions to showcase your services
Media Library
Store and manage all your business images in one place with CDN-powered delivery. Upload logos, service photos, and marketing materials.
CDN Delivery
Fast global image delivery with CDN URLs
API Access
Fetch images programmatically for your website
Media Features
- Upload and store images with automatic CDN delivery for fast global access
- Organize images with custom names and alt text for accessibility and SEO
- Access all images via API endpoints to display on your website
- View image dimensions, file sizes, and upload dates at a glance
The Difference
Not a Widget. A Platform.
Stop fighting with pre-built widgets. Own your customer experience with full API access.
- Forced into pre-designed templates
- Limited customization options
- Your brand, their look
- Embedded iframes that break your design
- Full REST API—build any UI you want
- Complete control over customer experience
- Your brand, your way, pixel-perfect
- Native integration that feels like your site
REST API
Build completely custom booking experiences with our powerful REST API. No pre-built widgets that limit your creativity.
Easy Integration
Simple API endpoints with clear documentation
Secure Authentication
API key authentication keeps your data safe
API Capabilities
- RESTful API architecture with JSON request/response format
- Comprehensive documentation with code examples in multiple languages
- Create, read, update, and delete bookings, clients, and services programmatically
- Secure API key authentication with granular permissions control
Stripe Payments
Accept payments securely with Stripe Connect. Process credit cards, generate invoices, and track revenue all within ClientFlow.
Secure Processing
PCI-compliant payment processing via Stripe
Revenue Tracking
Monitor payments and revenue in real-time
Payment Features
- Accept all major credit cards with automatic invoice generation
- Stripe Connect integration for direct payments to your business
- Track payment history and view transaction details
- Automated receipt delivery via email after payment
Webhooks
Stay in sync with real-time webhook notifications. Receive instant updates when bookings are created, clients sign up, or payments are processed.
Real-Time Notifications
Instant event delivery to your endpoints
Secure Delivery
Signed payloads verify authenticity
Webhook Events
- booking.created
- booking.updated
- booking.completed
- client.created
- payment.received
Frequently Asked Questions
Everything you need to know about ClientFlow. Can't find the answer you're looking for? Reach out to our support team.
How does the API integration work?
Generate an API key from your dashboard and use our REST API to create bookings directly from your website. We provide comprehensive documentation and code examples in multiple languages to help you integrate seamlessly.
Can I cancel my subscription anytime?
Yes, you can cancel your subscription at any time with no penalties or hidden fees. Your account will remain active until the end of your current billing period, and you can export all your data before your account closes.
Do you offer a free trial?
Yes! All new accounts get a 14-day free trial with full access to all features. A credit card is required to start your trial, and you'll be automatically charged after 14 days unless you cancel during the trial period.
Is my data secure?
Yes. We use enterprise-grade authentication with Clerk, end-to-end encryption for all data, and implement comprehensive security headers. Your data is isolated in a multi-tenant architecture where each organization only accesses their own data.
What payment methods do you accept?
We accept all major credit cards (Visa, MasterCard, Amex) through secure Stripe processing. Enterprise customers can arrange for invoice billing with flexible payment terms.
What kind of support do you offer?
We provide email support for all customers with response times within 24 hours. Premium plans include priority support with faster response times and direct access to our technical team.